Process optimisation for your recruitment firm
We analyse your recruitment process from search assignment to placement and automate the manual work between your ATS, CRM and sourcing tools. Your recruiters make the decisions, the system does the rest.
All figures with sources.
The situation
The German market has shrunk for three years in a row. Hiring additional recruiters is not an option for most recruitment agencies and search firms. At the same time, your team spends a large part of the week on admin that moves no candidate and no client forward. Firms that don’t become more efficient now will lose mandates and candidates to faster competitors.
Typical time drains
ProblemScreening job boards, checking suitable companies, finding the right decision-maker at the client.
How we fix itA ready-made list of new vacancies and decision makers every morning.
Value calculator
Set how much time goes into manual work and candidate search today. We deliberately calculate conservatively, across 46 working weeks a year.
Conservatively: 3 hrs per week. According to the Bullhorn GRID Report 2025, it can be up to 8.1 hrs per recruiter per week.
Why now
The market is being redistributed right now. Firms that speed up their process now win the mandates and candidates that are still available. Firms that wait get overtaken by faster competitors.
What we automate
We map your recruitment process step by step, from search assignment to invoice. Every step your team can write down on a sheet of paper can be automated. The decisions stay with you: with a single click. Two examples from practice:
Your consultants just pick up the phone.
Your team talks to people instead of sorting profiles.
We don't replace your tools. We connect the ones you already use:
Process
The intro call, the in-depth process analysis and the proposal cost you nothing and commit you to nothing. You only pay when the pilot starts, and our guarantee covers it.
Tap each step to open it
20 minutes: we understand your business model, your team and your biggest time drains.
FreeWith the Head of Automation from our development team, we go through your workflow step by step, from search assignment to invoice. The result: a process map showing every time drain.
FreeWhat to drop, what to simplify, what the system takes over. With a fixed pilot price and measurement points, in writing.
FreeOne workflow running live. If your process isn’t measurably faster afterwards, we refund the pilot fee.
GuaranteeWe build the full workflow and hand it over with documentation. The system belongs to you.
YoursOur promise
We guarantee that your recruitment process becomes measurably faster with the new workflow. Before we start, we record how long each step takes today, for example from client briefing to finished shortlist, and measure again at the end of the pilot. If your process isn't faster, we refund the full pilot fee. A shorter time-to-fill follows naturally: deliver the shortlist sooner and you place sooner.
Your contact
Daniel Miller personally leads process analysis, concept and every project. In his master's thesis in International Management, he predicted that artificial intelligence would fundamentally change IT-driven business processes. For the past three years he has specialised in exactly this shift, shaped by his experience at Tata Consultancy Services.
Technical delivery is handled by a dedicated team of twelve automation developers. This combines the closeness of a personal consultancy with the delivery strength of an established development team.
EU AI Act
AI that searches or pre-sorts candidates counts as a high-risk system from December 2027. It was originally planned for August 2026.
We already build to these standards.
Built on the principles of the EU AI Act.
Questions and answers
We classify every project in writing up front and already build candidate workflows to the high-risk requirements that apply from December 2027: human approval, reasoning per criterion, logging, testing and complete documentation.
No. We connect the systems your team already works with, such as ATS, CRM, inbox, calendar and sourcing tools, and automate the steps in between.
For recruitment agencies, executive search firms and headhunters filling assignments on a contingency or retained basis. What matters is not size, but how much manual work sits between briefing and placement today.
After about two weeks of setup, the pilot runs live with your real search assignments. We agree on the duration up front. Afterwards, you decide on the full rollout.
The intro call, the in-depth process analysis and the proposal are free and without obligation. Costs only arise with the pilot: it has a fixed price, which we set in writing after the process analysis and which is fully credited towards the project.
The system runs on EU servers in your name. During setup, our development team accesses data only under a data processing agreement. After handover, only you have access.
Your contract and your contact person are with us. Development is carried out by our dedicated partner team, contractually bound to confidentiality and named in the data processing agreement.
Intro call
In the intro call, we walk through your recruitment process and calculate your savings with real numbers. Every week you wait, faster competitors invest in conversations instead of admin. If it's not a fit, we'll tell you honestly.
Book an intro call